Department: Leadership

Reports To: Chief Financial Officer

Job Overview

Darcy Solutions is seeking a highly organized and proactive Executive Assistant to support the leadership team across administrative, scheduling, and operational functions. This role is critical to maintaining the effectiveness and focus of senior executives by managing day-to-day details, coordinating internal and external meetings, and improving administrative systems and workflows. The ideal candidate thrives in a fast-paced environment, demonstrates initiative, and brings a solutions-first mindset to support a growing mission-driven organization.

Please submit your resume and a brief cover letter to Kathy Jennings detailing your interest and how your skills and experience align for success in the position. If you require reasonable accommodation to complete the application or interview process, please contact Kathy as well.

Key Responsibilities

• Manage executive calendars, including scheduling with internal and external parties and prioritizing time
• Maintain inbox organization for executives: triage, respond to routine items, extract to-dos, summarize important emails, and escalate urgent messages
• Attend weekly leadership and departmental meetings, take notes, manage Fathom summaries, and ensure To-Dos are entered into systems (Ninety, Bigin, Contractor Foreman)
• Coordinate travel arrangements, events, meals, and logistics for meetings and company gatherings
• Process and track travel and entertainment receipts, credit card reconciliation, and timecard submissions
• Post job openings and manage applicant flow for non-contracted recruiting
• Support recruitment processes by scheduling interviews and organizing candidate communications
• Maintain trackers for NDAs, grant reporting deadlines, and other compliance documentation
• Draft templates, organize boilerplate content, and compile summaries for grant and industry reports
• Enter purchase orders, invoices, and provide general administrative support across departments
• Compile industry news and event information into weekly digests and calendars

Qualifications

Required:

• Associate's or Bachelor's degree in Business Administration or related field, or equivalent experience
• 5+ years of administrative support or operations experience, ideally in a dynamic, fast-paced environment
• Demonstrated ability to manage schedules, emails, and multiple concurrent tasks with discretion
• Strong communication skills and attention to detail

Preferred:

• Experience supporting senior leadership
• Familiarity with productivity tools like SharePoint, Microsoft Office, QuickBooks Online, and project management software
• Comfort with learning and managing administrative responsibilities across multiple platforms

Working Conditions

• Willingness to travel to project or meeting sites; minimal overnight travel may be required
• Ability to sit or stand for extended periods
• Ability to lift/move up to 15 pounds
• Use of hands for fine manipulation
• Visual acuity and hearing requirements

Compensation & Benefits

• Competitive salary and bonus potential
• Comprehensive health and retirement benefits
• Collaborative, mission-driven work environment
• Support for career growth and professional development opportunities
• Opportunity to contribute to a decarbonized future through clean building technology

Employment Type

This position is a full-time opportunity

This position is classified as non-exempt under the Fair Labor Standards Act (FLSA)

Location

Headquarters: Minneapolis, MN

Darcy offers a hybrid-work arrangement, blending in-office collaboration at our office with the flexibility of remote work.

Commitment to a Collaborative and Respectful Workplace

At Darcy Solutions, we believe the strength of our company lies in the way we work together. We are committed to maintaining a workplace grounded in respect, collaboration, and personal accountability. We value each individual's contributions and recognize that diverse experiences and perspectives help us solve problems, serve clients, and grow as a team. We foster an environment where curiosity, initiative, and mutual support drive our collective success.

Darcy Solutions is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Our Mission

Darcy Solutions was founded to improve the health of our communities and planet through practical climate solutions. Our proprietary geothermal technology leverages the thermal properties of groundwater to deliver all-electric heating and cooling for buildings, reducing energy costs while cutting carbon emissions in the built environment.

Job Overview

Darcy Solutions is seeking an experienced and skilled Construction Project Manager to join our team. The ideal candidate will be responsible for overseeing and managing construction projects from inception to completion, ensuring they are completed on time, within budget, and to our required quality standards. The Construction Project Manager will collaborate with various stakeholders, including general contractors, sales channel partners, owners, architects, engineers, subcontractors, and other trades, to ensure successful project delivery.

Darcy geothermal projects involve the installation of integrated water well-HVAC mechanical systems, including the siting and construction of water wells, lateral piping and conduit excavation and installation, aquifer heat exchanger and accessories installation, and system controls installation. Close coordination with third-party mechanical, electrical and controls contractors is critical to project success.

Responsibilities

• Project Success Ownership: Serve as the primary leader for a Darcy project in the field. Take ownership of project outcomes relating to budget, schedule, quality, and customer satisfaction.
• Project Planning: Support Darcy’s preconstruction team in developing comprehensive project plans, outlining timelines, budgets, and resource requirements.
• Project Team Management: Lead and motivate project teams, including subcontractors, ensuring effective communication and collaboration throughout the project lifecycle.
• Budget and Cost Control: Review and finalize project budgets with Darcy operations leadership. Track expenses and implement cost-saving measures to ensure financial targets are met.
• Quality Assurance: Maintain specified quality construction standards, conduct regular inspections, and address deviations. Ensure on-site quality assurance for the company.
• Safety and Risk Management: Oversee on-site safety plans. Identify potential project risks and proactively communicate with internal and external stakeholders. Develop mitigation strategies.
• Client Communication: Act as the primary contact for the project team. Provide regular updates, address concerns, and ensure client satisfaction.
• Regulatory Compliance: Ensure compliance with building and drilling codes, safety regulations, stormwater plans, and other legal requirements.
• Timeline Management: Manage project milestones and adjust schedules to meet deadlines.
• Problem Solving: Proactively resolve issues during construction to keep the project on track.

Qualifications

• Bachelor's degree in Construction Management, Civil Engineering, or a related field. PMP or relevant certifications are a plus.
• 5–7 years of proven experience as a Construction Project Manager with successful project delivery.
• Project supervisory experience with a General Contractor.
• Strong knowledge of construction processes, building codes, and safety regulations.
• Knowledge of HVAC systems or well construction practices preferred.
• Excellent leadership and team management skills.
• Effective communication and interpersonal abilities.
• Proficient in project management software and tools.
• Strong problem-solving and decision-making capabilities.
• Ability to collaborate with diverse teams and stakeholders.
• Ability to travel to job sites with limited overnight stays.
• Familiarity with construction contracts and negotiation.

Benefits

• Competitive salary and benefits
• Fast-paced, collaborative, and supportive work environment
• Opportunity to work on cutting-edge geothermal projects with a mission-driven company

Additional Requirements

• Passion for addressing climate change and reducing greenhouse gas emissions
• Must be able to travel as needed
• Must be able to work long hours and under pressure
• Must be able to work independently and as part of a team

Location

Headquarters: Minneapolis, MN

About the Company

Darcy Solutions was founded to materially improve the health of our communities and planet. The organization has invented and installs a proprietary geothermal technology that harnesses the power of groundwater to provide all-electric heating and cooling to buildings.

Location: New Brighton, MN (with regional travel)

Company: Darcy Solutions

Darcy Solutions is seeking a highly motivated and entrepreneurial Field Technician/Supervisor to join our growing startup and help shape our future. This hands-on role offers the opportunity to develop exciting new technology while applying it to customer installations. Candidates must share our passion for sustainability and collaborative problem-solving, and be eager to contribute meaningfully to carbon reduction goals.

This role will support project planning, quality control, inspections, equipment testing, and technology development, while coordinating with customers, subcontractors, and internal teams including Construction, Sales, Geology, and Engineering.

With backing from NSF, DOE, USDA, and other partners, Darcy is leading innovation in groundwater-based geothermal systems for sustainable heating and cooling. Our novel approach integrates water well and geothermal technology to offer cost-effective, energy-efficient solutions.

Responsibilities

• Oversee well drilling, excavation, and underground piping installation per project specs.
• Enforce subcontractor compliance with technical and safety standards; perform audits.
• Coordinate externally with project stakeholders and internally with cross-functional teams.
• Lead quality assurance, equipment calibration, and system installation oversight.
• Manage inventory, ordering, and field readiness for system installation.
• Sample groundwater and system water per plan requirements.
• Perform independent fieldwork in varying weather conditions.
• Travel regularly to project sites throughout Minnesota and neighboring states.
• Execute other duties as assigned by the operations team.

Preferred Qualifications

• Associate’s or Bachelor’s degree in geology, engineering, or related field (technical training also considered).
• 2–5 years of practical experience in field-based geology, engineering, or construction.
• Working knowledge of Microsoft Office Suite.
• Strong time management, organization, and creative problem-solving skills.
• Ability to interpret engineering drawings and specifications.
• Basic mechanical aptitude with experience in engineered systems.
• Strong safety commitment and clear communication skills.
• Valid driver’s license and clean driving record.
• U.S. Citizenship or Permanent Resident Card (Green Card).
• Ability to obtain and maintain security clearance for federal, municipal, and education sites.

Additional Skills / Experience

• Project management experience.
• Ability to read technical drawings and coordinate with subcontractors.
• Familiarity with drilling and well construction practices.
• Experience in the HVAC industry, system design, or data collection/reporting.
• OSHA 10 or higher safety certification (training will be provided if not already certified).

Diversity and Inclusion Statement

At Darcy Solutions, we believe diversity drives innovation. We are committed to fostering an inclusive environment where all employees feel valued and empowered. We aim to reflect the communities we serve and actively recruit and support diverse talent.

Who We Are

Darcy Solutions is an engineering and cleantech startup spun out from the University of Minnesota in 2018. Our founders developed our core groundwater geothermal technology as part of their academic research. Since then, we’ve grown rapidly, with our first pilot in 2019 and first commercial system in 2020. Our mission is to reduce heating and cooling emissions with innovative, scalable systems, and we are seeking passionate professionals to join our expanding team.

Employment Type

Full-time with competitive benefits.

Physical Requirements

• Ability to travel via air or car to remote and local job sites.
• Comfortable working on uneven terrain and in dusty construction environments.
• Able to lift and carry loads over 25 lbs regularly.
• Work on job sites for extended periods (8–10 hours/day).
• Exposure to electrical and mechanical building equipment.
• Frequent standing, walking, sitting, and overhead reaching.
• Corrected vision to 20/20 or adequate for essential job functions.

Location

Based in New Brighton, MN with frequent field assignments at project sites.

To Apply

Please send your resume and a brief cover letter to [email protected] explaining your interest in Darcy Solutions and how your background aligns with this role.

Location: New Brighton, MN (Hybrid)

Company: Darcy Solutions

Darcy Solutions is seeking a forward-thinking Brand and Marketing Communications Lead to elevate our brand and fuel growth through storytelling, design, and multi-channel campaigns. This role will establish the company as a market leader in the geothermal space by building a cohesive marketing infrastructure and leading compelling storytelling efforts.

If you have expertise in marketing campaign design and execution, a passion for sustainability, and the drive to own all elements of a company’s communications strategy, this role is a great fit for your skills and career goals.

As part of our mission to decarbonize the built environment, you will help advance our innovative geothermal technology, contributing to a cleaner and more efficient future. The position reports to the Director of Marketing and Strategy and will collaborate with leaders across the organization.

Responsibilities

• Own and execute all visual brand elements including collateral, exhibition materials, website, social media, and communications.
• Lead content creation by translating technical and scientific input into compelling storytelling and sales tools:
  • Design marketing materials such as collateral, presentations, and sales enablement tools.
  • Oversee storytelling of customer journeys and projects using multimedia, managing digital and video production partners.
  • Distribute all content across digital, print, and event channels.
• Plan and execute multi-channel marketing campaigns, including budgeting, vendor coordination, logistics, performance tracking, and optimization.

Expected Qualifications

• Minimum 5 years of experience in marketing communications within a fast-paced business environment.
• Exceptional written and verbal communication skills; able to craft messaging across media including collateral, web, social, and promotional content.
• Strong understanding of digital marketing, including SEO, SEM, email marketing, and social media strategy.
• Experience with CRM tools and sales pipeline management.
• Openness to new technology, including applying AI tools within the marketing stack.
• Knowledge of HVAC systems, geothermal energy, or sustainability topics is a plus, but not required.

Diversity and Inclusion Statement

At Darcy Solutions, we believe diversity drives innovation. We are committed to an inclusive environment where all employees feel valued, respected, and empowered to be their authentic selves. We strive to recruit and retain a diverse workforce that reflects the communities we serve.

Who We Are

Darcy Solutions is a cleantech startup that integrates geology, engineering design, construction, and O&M services to deliver groundwater-enabled geothermal solutions for decarbonizing the built environment. Our core technology originated from research at the University of Minnesota and has evolved since our launch in 2018. We installed our first pilot system in 2019 and our first commercial system in 2020. With growing customer demand, we are excited to expand our team and technology to further reduce heating and cooling emissions.

Employment Type

Full-time position with competitive benefits.

Location

Hybrid work model — based at our New Brighton, MN office with remote flexibility.

To Apply

Please send your resume and a brief cover letter to [email protected] explaining your interest in Darcy Solutions and how your background aligns with this role.

Location: Minneapolis, MN (Hybrid)

Company: Darcy Solutions

Darcy Solutions is seeking a forward-thinking Preconstruction Manager to join our growing team. This role is ideal for professionals with expertise in preconstruction practices including planning, estimating, bidding, and contract/scope review for mechanical systems. A passion for sustainability and eagerness to tackle complex and challenging projects is essential.

With funding from the NSF, DOE, USDA, State of Minnesota, and climate investors, Darcy is developing innovative groundwater-based geothermal systems for commercial, industrial, and multi-family buildings. Our work supports aggressive carbon emissions reduction goals through integrated HVAC and ground loop design.

This role offers an opportunity to contribute to cutting-edge clean technology and collaborate in a mission-driven team environment with growth potential.

Responsibilities

• Preconstruction Project Planning: Analyze construction documents and ensure alignment with Darcy’s system design and installation procedures.
• Contracts and Bid Management: Manage subcontractor and supplier bid processes across MEP, drilling, site design, and system controls scopes.
• Project Budgets and Cost Estimates: Develop accurate budgets, leverage subcontractor networks, and support sales with pricing data.
• Schedule Development: Create and maintain project schedules that align with construction timelines and sales forecasting.
• Collaboration with Design and Engineering Teams: Coordinate with design professionals to integrate construction documentation with Darcy System standards and regulations.
• Risk Management: Identify project risks including weather, regulations, and supply chain delays; develop mitigation strategies.
• Stakeholder Communication: Serve as liaison with internal teams, clients, subcontractors, and external partners.
• Quality Assurance: Ensure preconstruction documents are complete, accurate, and compliant with industry best practices.
• Permit and Regulatory Compliance: Support acquisition of permits for geothermal, water well, plumbing, and electrical compliance.
• Team Support: Collaborate across departments to support innovation, performance, and continuous improvement.

Qualifications

• Bachelor’s degree in Construction Management, Civil or Mechanical Engineering, or related field.
• 3+ years in estimating or project coordination in construction, renewable energy, or HVAC.
• Strong understanding of construction processes, cost estimation, and scheduling.
• Proficiency with project management software (Contractor Foreman, Procore, MS Project) and Microsoft Office.
• Excellent communication and collaboration skills.
• Strong analytical, problem-solving, and organizational skills.
• Familiarity with building codes, energy efficiency standards, and sustainable construction practices is a plus.

Diversity and Inclusion Statement

At Darcy Solutions, we believe diversity drives innovation. We are committed to creating an inclusive environment where all employees feel valued and respected. We aim to reflect the diversity of the communities we serve and encourage authenticity in the workplace.

Who We Are

Darcy Solutions is a cleantech startup delivering groundwater-enabled geothermal systems to decarbonize the built environment. Originating from research at the University of Minnesota, we launched in 2018 and have since developed commercial-ready systems with strong market interest. Our mission is to significantly reduce emissions from heating and cooling through innovative design and engineering.

Employment Type

Full-time with competitive benefits.

Location

Hybrid — New Brighton, MN office with remote flexibility.

To Apply

Please submit your resume and a brief cover letter to [email protected] explaining your interest in Darcy Solutions and how your experience aligns with the position.

With funding from the NSF, DOE, USDA, State of Minnesota, and climate investors, Darcy is pioneering a new groundwater-based, geothermal approach to sustainable heating and cooling for commercial, industrial, and multi-family residential buildings. We’re working closely with our industry partners to develop new and exciting, integrated ground loop-HVAC designs to help our customers meet increasingly aggressive carbon emissions goals and energy efficiency requirements while lowering costs. Our approach incorporates elements of water well and geothermal technology, resulting in novel solutions that put groundwater to work.

The Field Technician/Construction Supervisor position offers considerable room for growth,to develop new skills, and to innovate

Responsibilities

• Construction Oversight: Oversee project-specific requirements for well construction, excavation, and underground piping installation. Ensure and document subcontractor compliance with project requirements and specifications for system construction and installation. Ensure subcontractor compliance with project safety requirements, including subcontractor safety audits.
• External Coordination: Coordinate with external project team members regarding schedules and project-specific requirements/specifications.
• Internal Coordination: Coordinate with internal project team members (i.e., geology, sales, and engineering team members) regarding schedules and project-specific requirements/specifications.
• Lead Equipment Management and Installations: Assist with equipment procurement, quality control testing, system installation/preparation, and inventory management to ensure success.
• Permit Compliance: Perform quarterly groundwater sampling and other system testing to remain in compliance with project-specific permit requirements.
• Technical Documentation: Documenting field service protocols and training manuals for the end user and for other Darcy Solutions staff.
• Team Collaboration: Provides consultation and advice to others, decision making and problem solving on matters of engineering operations, project coordination, subcontractor scheduling, needs and outcomes in a professional, clear and collaborative manner.
• Internal and External Meetings: Attend meetings as required to engage in education and participate in communicating challenges and solutions implemented in the field as well as coordination challenges for projects to be installed.
• Work independently and as part of a team.
• Complete field work in all weather conditions.
• Travel to job sites and industry gatherings.

Preferred Ǫualifications

• Bachelor’s degree in geology, engineering, or another technical field preferred.
• Minimum of 2 to 5 years of practical field-based experience in geotechnical, engineering, construction, or related technical fields.
• Working knowledge of MS Office Suite.
• Creative problem-solving skills, and superb time-management and organizational skills.
• Ability to understand and interpret engineering drawings and specifications.
• Mechanical aptitude and experience with engineered systems.
• Commitment to safe work practices.
• Ability to write and speak clearly.
• Valid driver’s license and an acceptable driving record.
• U.S. Citizenship or USCIS Permanent Resident Card.
• Must be able to obtain/maintain security clearance for federal, state, municipal, and educational sites.

Additional Skills/Experience

• Construction oversight
• Knowledge of groundwater sampling procedures
• Knowledge of drilling and well construction methods and practices
• Knowledge/experience in HVAC industry
• Knowledge/experience in System Design
• Knowledge/experience collecting, managing and reporting data

OSHA 30 – Candidates that do not have safety certification will go through OSHA training, upon entering employment with Darcy Solutions, prior to going to project sites.

Physical Requirements

• Driving/Air Travel: Ability to travel by air or motor vehicle to and from local and remote project locations.
• Walking: Ability to walk construction sites with uneven surfaces and in dust-generating environments; extensive walking frequently required throughout a regular or extended workday.
• Lifting/carrying: Ability to lift and carry loads up to 50 lbs.
• Able to be on a job site for extended periods of time (8–12 hours).
• Working conditions: Working near electrical and mechanical building equipment and systems.
• Stand/Sit: Both can range from 0–100% each day.
• Reaching: Frequent reaching overhead and horizontally.
• Vision: Corrected vision to 20/20 required or adequate to perform all essential functions.

Diversity and Inclusion Statement

At Darcy Solutions, we believe diversity is key to driving innovation and fostering a dynamic workplace culture. We are committed to creating an inclusive environment where every employee feels valued, respected, and empowered to bring their authentic selves to work. We actively seek to recruit, develop, and retain a diverse workforce that reflects the communities we serve.

Who We Are

Darcy Solutions is an engineering design and cleantech startup. Our foundational technology was initially conceived by our co-founder and developed while he was a research scientist at the University of Minnesota following the completion of his PhD there. Since spinning out from the University in 2018, we have focused on refining our technology for commercial application and rapidly driving the growth of our company. We installed our first pilot system in 2019, and following the launch of our first commercial system in 2020, we are enjoying strong interest in our geothermal-HVAC system solutions. To support our growing customer project pipeline and the build-out of the business, we are looking forward to welcoming additional talent into our team. The potential for further technology development is tremendous, and it will further enhance our opportunity and mission to significantly reduce carbon emissions from heating and cooling.

Employment Type

The Field Technician/Supervisor position is a full-time opportunity. We offer a competitive benefits package with full-time employment.

Location

This position offers a hybrid work arrangement, blending in-office collaboration at our New Brighton, MN, office with the flexibility of remote work. It also includes field assignments at various project sites.

Please submit your resume and a brief cover letter to [email protected] explaining your interest in Darcy Solutions and how your skills and experience align with the position.

Thank you for your interest in joining our team!